Why is it important to keep maintenance records?

Keeping maintenance records is essential because they provide a detailed account of a property's service history, including the costs associated with maintenance activities and adherence to applicable regulations. These records play a crucial role in managing a building effectively. By tracking service history, property managers can identify patterns in maintenance needs, allowing for predictive scheduling and budgeting, which helps ensure that resources are used efficiently. Additionally, compliance with regulations is vital for legal and safety considerations, as many local, state, and federal laws require documentation of maintenance activities to demonstrate that properties are properly maintained and safe for occupants. This systematic approach to record-keeping ultimately supports better decision-making, effective resource management, and a proactive maintenance strategy.